Human Resources PolicyPro® From Policy to Signoff ™
And best practices
For Canadian HR professionals, policy managers, consultants, business owners and non-profit executives
Employment law is undergoing constant change and it’s more important than ever for employers to have HR policies and procedures and to keep them up to date. When there is a claim, the courts are carefully reviewing HR policies to determine if management has met their duty of care. This is a key factor in deciding if the employer acted reasonably, has a defence or is liable.
But policies have benefits far beyond minimizing risk.
Strong policies and procedures are fundamental to the success of any organization.
Documented human resources policies and procedures are essential to:
- Provide managers with a consistent, fair and efficient approach to employment matters
- Communicate up-to-date information to staff related to specific recurring issues
- Establish roles and responsibilities and provide guidance for resolving conflicts
- Demonstrate compliance in the event of a legal complaint or investigation
- Effectively onboard new staff and contractors
When you have a written HR policy and procedure manual that meets current legal and best practice requirements for your province, you save time, improve productivity and minimize liability so you can focus on the more important things: strategic planning, supporting business growth, building workplace culture, making sure you have the best people in the right roles, and all the other essential tasks HR does.
Human Resources PolicyPro (HRPP) is the leading source for up-to-date model policies and commentary based on Canadian compliance and best practice. Thousands of organizations depend on PolicyPro to ensure their policies and procedures are up to date and meet the minimum legal requirements of their jurisdiction.
HRPP is the only service that offers a set of up-to-date model policies and commentary for each Canadian province including Alberta, British Colombia, Manitoba, New Brunswick, Newfoundland and Labrador, Nova Scotia, Ontario, Prince Edward Island, Quebec (English and French), and Saskatchewan.
Expert policies and guidance
Human Resources PolicyPro offers a complete and authoritative set of model policies written for constantly evolving HR compliance requirements:
- Designed to assist HR professionals, policy managers, business owners and not-for-profit administrators to efficiently create, update and distribute policies to staff.
- Includes 250+ sample policies, forms and checklists for employment, pay and performance, benefits, employee relations, health and safety, and more for each province.
- Prepared and updated by HR professionals and reviewed by employment law specialists.
- The weekly e-newsletter, Inside Policies™, reports new and revised policies and why the changes are important.
- Extensive commentary outlines why each policy is needed, the HR compliance requirements and options to consider when customizing the policy template.
Plus PolicyPro includes a secure and easy-to-use online application for creating, customizing, and updating policies; distributing them to managers, staff, and contractors; ensuring everyone reads them; getting signoff; producing attestation reports; and using the bulletin board feature to post company news, policy changes and required government postings. Learn more about PolicyPro.
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Human Resources PolicyPro Model Policies
In PolicyPro, you’ll find an expert-prepared and compliance-focused policy template for all your organizational needs. Plus, PolicyPro makes it easy to modify and update policies and add your own. The following lists many of the unique policies essential for HR compliance and best practices included with HRPP.
About Policies and Procedures
- Distribution List
- Policy and Procedure Document Format
- Employment Principles
- Recruitment and Selection
- Terms and Conditions of Employment
- Probationary Period
- Employment Classifications
- Hours of Work
- Employee Orientation and Training
- Confidentiality and Inventions
- Termination of Employment
- Third-Party Reference Requests
- Employment of Relatives
- Gifts, Favours, Entertainment
- Conflict of Interest
- Job Posting
- Employment References
- Exit Interviews
- Flexible Work Arrangements
- Moving and Relocation Expenses
- Drug and Alcohol Testing
- Business Travel and Expenses
- Independent Contractors
- Dealing with Government Inspectors
- Student Employment
- Interns and Co-op Students
- Adverse Weather
- Foreign Workers
- Temporary Layoff from Employment
- Remote Work
- Diversity, Equity, and Inclusion
Pay and Performance Policies
- Pay Principles
- Job Evaluation
- Pay Administration
- Job Performance Review
- Pay Range Structure
- Reporting Pay
- Call-in Pay
- Shift Premium
- Wage Garnishments
- Payroll Advances
- Incentive Programs
- Tips or Other Gratuities
- Benefits Principles
- Vacation and Vacation Pay
- Personal Leave of Absence
- Pregnancy Leave
- Parental and/or Adoption Leave
- Bereavement Leave and Child Death Leave
- Education Assistance Program
- Seminars and Conferences
- Professional Association Membership
- Benefits Related to Part-Time Employment
- Family Responsibility Leave
- Sick Leave/Short-Term Disability
- Family Medical Leave and Family Caregiver Leave
- Jury or Court Witness Leave
- Military/Reservist Leave of Absence
- Employee Assistance Program
- Employee Recognition Program
- Employee Discount Program
- Company Vehicles
- Matching Grants Program
- Critical Illness Leave
- Crime-Related Child Disappearance Leave
- Suggestion Program
- Long-term Leave for Serious Injury or Illness
- Domestic and Sexual Violence Leave
- Organ Donor Leave
- Voting Leave
Employee Relations Policies
- Employee Relations Principles
- Dispute Resolution
- Workplace Harassment
- Accommodation on the Basis of Disability
- Conduct and Behaviour
- Personal Information Protection Employee Privacy
- Computer, Email, and Internet Use
- Religious Accommodation
- Dress Code
- Whistleblower Protection
- Community Service
- Instant Messaging
- Social Media
- Searches and Surveillance
- Personal Relationships
- Access to Employee Records
- Accommodation on the Basis of Family Status
- Accommodation for Breastfeeding
- Accommodation on the Basis of Gender Expression or Gender Identity
- Sports Teams and Events
- Waste Reduction and Recycling
Health and Safety Policies
- Health and Safety Principles
- Accident and Injury Reporting
- Accident Investigation
- Personal Protective Equipment
- Joint Health and Safety Committee
- Alcohol and Drugs in the Workplace
- Working Alone
- Cell Phone Use
- Workplace Violence
- Civil Emergencies and Business Interruptions
- Smoking in the Workplace
- Scented Products in the Workplace
- Return to Work Program
- Workplace Hazardous Materials Information System (WHMIS)
- First Aid
- Noise Control and Hearing Protection
- Fitness for Duty
- Right to Refuse Unsafe Work
- Hygiene and Housekeeping
- Workplace Vaccination Program
- Pandemic Planning Overview
- Fitness to Work
- Restricted Access
- Work from Home
- Emergency Leave—Declared Emergencies
- Contact Control and Monitoring During a Pandemic
- Healthy Workplace in a Pandemic
- Pandemic Crisis Support
- Hazardous Duty Incentive During a Pandemic
Emergency Preparedness Policies
- Emergency Management Program
- Emergency Response and Business Continuity
- Communicable/Infectious Disease Response and Business Continuity
- Emergency Leave: Declared Emergencies and Infectious Disease Emergencies
- Non-Medical Masks and Face Coverings
- Work from Home/Telework During an Emergency
- Fitness to Work
- Restricted Access/Physical Distancing/Screening
- Hygiene and Housekeeping During an Emergency
- Emergency/Crisis Communications Plan
- Emergency/Crisis Support (Mental and Financial Health)
- Incentive Pay During an Emergency
- Lockdowns/Hold and Secure/Shelter in Place
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Marie-Yosie Saint-Cyr, LL.B.
Yosie Saint-Cyr was called to the Quebec bar in 1988 and is a member in good standing. She practised business, employment and labour law until 1999 before becoming Managing Editor at First Reference.
Yosie is responsible for the high-quality, up-to-date content for employment law services and the Internal Controls Library. She is currently enrolled in the Osgoode Professional LL.M. degree program
Lynn Hunter-Barnard, BA, MSA HR
Lynn Hunter-Barnard holds a Master’s Degree in Human Resources. She has extensive practical experience in human resources management, human resources policy creation and training.
Lewis Waring, Licensed Paralegal and Student-at-law
Lewis Waring is a licensed paralegal who works in the area of employment and human rights law and a part-time music teacher. He is studying law at the University of Manitoba Faculty of Law.
Daniel Standing, LL.B.
Daniel Standing was called to the Law Society of New Brunswick in 2009 and is still a member in good standing. He is currently a senior lawyer of the Employment and Administrative Law Group at the New Brunswick Office of the Attorney General. He does extensive research on a broad range of legal issues pertaining to labour and employment law.
Beyond Rewards, HR Consultants — Since 1989, Beyond Rewards has been an industry leader in the Human Resources field. Specializing in Human Resources Consulting, Recruitment, Health & Safety, Training and Development and Accessibility Standards; Beyond Rewards has the experience and expertise on staff to contribute to the success of various HR projects.
MLT Aikins is a full-service law firm with a deep commitment to Western Canada’s unique legal and business landscapes. MLT Aikins is the only law firm to have offices in Calgary, Edmonton, Regina, Saskatoon, Vancouver and Winnipeg.
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With one of the largest labour and employment legal teams in Western Canada, MLT Aikins helps employers in all sectors act effectively and respond quickly to meet workforce challenges including discipline and terminations; employment standards; occupational health and safety; human rights law and the duty to accommodate; privacy issues; personnel policies and contracts; drug and alcohol testing; and all types of litigation, including wrongful dismissal and constructive dismissal claims; human rights complaints; employment standards complaints; and OH&S complaints before all relevant tribunals and courts, including the Supreme Court of Canada.
Cox & Palmer is a full-service law firm with offices in Halifax, Moncton, Fredericton, Saint John, Charlottetown, Summerside and St. John’s. With more than 170 lawyers, the firm is well situated to meet the needs of its clients throughout the region.
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Cox & Palmer’s labour and employment law group believe in a proactive, results-oriented approach to any labour and employment law difficulties that may be encountered by their clients. Early intervention, combined with a thorough and ongoing knowledge of clients’ operations, permits the firm to offer timely advice to minimize or avoid complications arising from labour relations and employment problems.
Harris is the largest management-side law firm in Western Canada practising exclusively in labour, employment and other aspects of workplace law since 1992. The size of the firm ensures that they always have the bandwidth to be there when an organization needs them.
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The firm specializes in management-union relations, employment problem prevention and wrongful dismissal litigation, education law, human rights law, privacy law, workers’ compensation issues, health law, school law, labour and employment law, aboriginal employment law, business immigration law, pension, trust and benefits law, shareholder disputes, director liability, disciplinary proceedings, and fiduciary duty litigation. They provide service to clients of all sizes in the public and private sector. Their clients range from Fortune 500 companies with multiple locations to independent local businesses.
Vey Willetts LLP is an Ottawa-based workplace law firm serving employers and employees across Ontario. We advise businesses on issues such as hiring, firing, policy drafting and implementation, human rights accommodation, and occupational health and safety. The firm also litigates to resolve workplace disputes through the courts and tribunals.
Therrien Couture LLP, a consulting firm in labour and employment law, is the legal editor of Human Resources PolicyPro—Quebec Edition. Founded 25 years ago, Therrien Couture relies on a team of more than 185 people, comprised of a multidisciplinary team of experienced professionals including lawyers, notaries, tax specialists and human resources specialists. With five offices located in Saint-Hyacinthe, Brossard, Sherbrooke, Laval and Montreal, Therrien Couture is positioning itself as a major player in the Quebec market.
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The Labour and Employment Law Group of Therrien Couture advises employers in all matters of labour, employment, occupational health and safety law, human rights and matters of certification and represents them at all court levels. Their labour and employment professionals will intervene by adopting a practical approach which is effective and in line with your corporate values. They advise employers on matters of daily management of human resources, namely with regard to hiring practices, disciplinary actions, dismissals, labour standards, psychological harassment, pay equity, management issues, mediation and conciliation, negotiation, administrative and criminal complaints, human rights and personal information protection. The Labour and Employment Law Group represents employers during collective agreement negotiations and arbitration of grievances.
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