From policy to sign-off ™
The leading source for up-to-date model policies based on Canadian compliance and best practice.
Designed for HR managers and employers in Canada, Human Resources PolicyPro offers hundreds of easy-to-customize policy templates and an online application to create, update and distribute your employee handbook — and ensure employees read, understand and sign off on your policies. It’s Canada’s complete policy-management service!
- Designed to meet the needs of HR professionals, policy managers and business owners
- Includes 190+ sample policies, forms and checklists for employment, pay and performance, benefits, employee relations, health and safety, and all your other HR needs
- Prepared and updated by subject-matter experts
- Weekly e-newsletter, Inside Policies™, reports new and revised policies and why the changes are important
- Expert commentary outlines why each policy is needed, the compliance requirements and options to consider when customizing the policy template
About Policies and Procedures
- Why policies and procedures are needed
- Developing a policy manual
- Scope of a Policy Manual
- Design
- Contents
- Writing policies and procedures
- Approval
- Publishing
- Distribution List Policy and Procedure Document Format
| Choose the PolicyPro that meets your needs | PolicyPro | PolicyPro Plus |
|---|---|---|
| Content and Updates | ||
| Complete set of model accessibility policies and forms | ✔️ | ✔️ |
| Commentary by subject-matter experts outlines needs and considerations for each policy | ✔️ | ✔️ |
| Policy and form templates continuously updated for changes in compliance and best practice | ✔️ | ✔️ |
| Weekly newsletter, Inside Policies, informs you of revised and new policies and why they’re important | ✔️ | ✔️ |
| Includes over 1,000 sample policies and forms for accessibility, payroll, finance, IT and not-for-profits | – | ✔️ |
| PolicyPro Software | ||
| Create, update and archive your policies and procedures online | ✔️ | ✔️ |
| Number of policy and procedure manuals that you can build | 3 | 12 |
| Use or revise existing quizzes or create new ones to ensure employees read and understand each policy | ✔️ | ✔️ |
| Post policies and quizzes to employees’ online accounts | Up to 50 employees | 500 employees |
| Reports track successful completion of assigned policies | ✔️ | ✔️ |
| Employee bulletin board to share company memos and required postings | ✔️ | ✔️ |
| Communicate with staff using built-in email functionality | ✔️ | ✔️ |
| Secure and centralized document storage | ✔️ | ✔️ |
| Support | ||
| On-boarding to help you get your policies and manuals online | ✔️ | ✔️ |
| In-context help and technical support | ✔️ | ✔️ |
| Ask the Editor your questions about content and suggest new policies | ✔️ | ✔️ |
| $ 995 /year | $ 2,495 /year |
Start your free 30-day trial of PolicyPro®
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Human Resources PolicyPro Model Policies
About Policies and Procedures
- Why policies and procedures are needed
- Developing a policy manual
- Scope of a Policy Manual
- Design
- Contents
- Writing policies and procedures
- Approval
- Publishing
- Distribution List Policy and Procedure Document Format
Employment Policies
- Employment Principles
- Recruitment and Selection
- Terms and Conditions of Employment
- Probationary Period
- Employment Classifications
- Hours of Work
- Employee Orientation
- Confidentiality and Inventions
- Termination of Employment
- Third Party Reference Requests
- Employment of Relatives
- Gifts, Favours and Entertainment
- Conflicts of Interest
- Job Posting
- Employment References
- Exit Interviews
- Flexible Work Arrangements
- Volunteers
- Moving and Relocation Expenses
- Drug and Alcohol Testing
- Business Travel Expenses
- Independent Contractors
- Dealing with Government Inspectors
- Student Employment
- Interns and Co-op Students
- Adverse Weather
- Foreign Workers
Pay and Performance Policies
- Pay Principles
- Job Evaluation
- Pay Administration
- Job Performance Review
- Pay Range Structure
- Overtime
- Reporting Pay
- Call-in Pay
- Shift Premium
- Wage Garnishments
- Absenteeism
- Pay Advances
- Incentive Programs
Benefits Policies
- Benefits Principles
- Vacation and Vacation Pay
- Holidays
- Personal Leave of Absence
- Maternity Leave
- Parental and/or Adoption Leave
- Bereavement Leave
- Education Assistance Program
- Seminars and Conferences
- Professional Association Membership
- Part-time Employment Benefits
- Personal and Family Responsibility Leave
- Short-Term Disability/Sick-Pay Benefits
- Retirement
- Compassionate Care Leave
- Jury or Court Witness Leave
- Military/Reservist Leave of Absence
- Employee Assistance Program
- Employee Recognition Program
- Employee Discount Program
- Company Vehicles
- Matching Grants Program
- Parking
- Critical Illness Leave
- Crime-Related Child Death or Disappearance Leave
- Suggestion Program
- Long-Term Illness and Injury Leave
- Domestic Violence Leave
Employee Relations Policies
- Employee Relations Principles
- Dispute Resolution
- Workplace Harassment
- Accommodation on the Basis of Disability
- Conduct and Behaviour
- Discipline
- Personal Information Protection
- Computer, Email and Internet Use
- Religious Accommodation
- Dress Code
- Whistleblower Protection
- Community Service
- Instant Messaging
- Social Media
- Searches and Surveillance
- Personal Relationships
- Access to Employee Records
- Accommodation on the Basis of Family Status
- Accommodation for Breastfeeding
- Accommodation on the Basis of Gender Expression or Gender Identity
- Sports Teams and Events
- Waste Reduction and Recycling
Health and Safety Policies
- Health and Safety Principles
- Accident and Injury Reporting
- Accident Investigation
- Personal Protective Equipment
- Joint Work Site Health and Safety Committee
- Alcohol and Drugs in the Workplace
- Working Alone
- Cellphone Use
- Workplace Violence
- Emergencies and Business Interruptions
- Smoking in the Workplace
- Scents in the Workplace
- Return to Work
- Workplace Hazardous Materials Information System (WHMIS)
- First Aid
- Noise Control and Hearing Protection
- Pandemic Planning Overview
- Fitness to Work
- Restricted Access
- Work From Home
- Declared Emergencies
- Contact Control and Monitoring During a Pandemic
- Healthy Workplace in a Pandemic
- Pandemic Crisis Support
- Hazardous Duty Incentive Program During a Pandemic
Editorial Team
Content Editor
Lynn Hunter-Barnard, BA, MSA HR, holds a Master’s Degree in Human Resources. She has extensive experience in human resources policy creation. She develops and manages content for all editions of Human Resources PolicyPro except Quebec.
Managing Editor
Yosie Saint-Cyr, LLB, was called to the Quebec bar in 1988 and is a member in good standing. She practised business, employment and labour law until 1999 before becoming Managing Editor at First Reference.
Yosie is responsible for the high-quality, up-to-date content for employment law services and the Internal Controls Library. She is currently enrolled in the Osgoode Professional LLM degree program.
Legal Editors
Ontario
Vey Willetts LLP is an Ottawa-based workplace law firm serving employers and employees across Ontario. We advise businesses on issues such as hiring, firing, policy drafting and implementation, human rights accommodation, and occupational health and safety. The firm also litigates to resolve workplace disputes through the courts and tribunals.
Alberta, Manitoba, Saskatchewan
MLT Aikins is a full-service law firm with a deep commitment to Western Canada’s unique legal and business landscapes. MLT Aikins is the only law firm to have offices in Calgary, Edmonton, Regina, Saskatoon, Vancouver and Winnipeg.
With one of the largest labour and employment legal teams in Western Canada, MLT Aikins helps employers in all sectors act effectively and respond quickly to meet workforce challenges including discipline and terminations; employment standards; occupational health and safety; human rights law and the duty to accommodate; privacy issues; personnel policies and contracts; drug and alcohol testing; and all types of litigation, including wrongful dismissal and constructive dismissal claims; human rights complaints; employment standards complaints; and OH&S complaints before all relevant tribunals and courts, including the Supreme Court of Canada.
Atlantic
Cox & Palmer is a full-service law firm with offices in Halifax, Moncton, Fredericton, Saint John, Charlottetown, Summerside and St. John’s. With more than 170 lawyers, the firm is well situated to meet the needs of its clients throughout the region. Cox & Palmer’s labour and employment law group believe in a proactive, results-oriented approach to any labour and employment law difficulties which may be encountered by their clients. Early intervention, combined with a thorough and ongoing knowledge of clients’ operations, permits the firm to offer timely advice to minimize or avoid complications arising from labour relations and employment problems.
British Colombia
Harris is the largest management-side law firm in Western Canada practising exclusively in labour, employment and other aspects of workplace law since 1992. The size of the firm ensures that they always have the bandwidth to be there when an organization needs them. The firm specialize in management-union relations, employment problem prevention and wrongful dismissal litigation, education law, human rights law, privacy law, workers’ compensation issues, health law, school law, labour and employment law, aboriginal employment law, business immigration law, pension, trust and benefits law, shareholder disputes, director liability, disciplinary proceedings, and fiduciary duty litigation. They provide service to clients of all sizes in the public and private sector. Their clients range from Fortune 500 companies with multiple locations to independent local businesses.
Quebec
Therrien Couture LLP, a consulting firm in labour and employment law, is the legal editor of Human Resources PolicyPro—Quebec Edition. Founded 25 years ago, Therrien Couture relies on a team of more than 185 people, comprised of a multidisciplinary team of experienced professionals including lawyers, notaries, tax specialists and human resources specialists. With five offices located in Saint-Hyacinthe, Brossard, Sherbrooke, Laval and Montreal, Therrien Couture is positioning itself as a major player in the Quebec market.
The Labour and Employment Law Group of Therrien Couture advises employers in all matters of labour, employment, occupational health and safety law, human rights and matters of certification and represents them at all court levels. Their labour and employment professionals will intervene by adopting a practical approach which is effective and in line with your corporate values. They advise employers on matters of daily management of human resources, namely with regard to hiring practices, disciplinary actions, dismissals, labour standards, psychological harassment, pay equity, management issues, mediation and conciliation, negotiation, administrative and criminal complaints, human rights and personal information protection. The Labour and Employment Law Group represents employers during collective agreement negotiations and arbitration of grievances.
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