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Finance & Accounting PolicyPro®

Much more than a handbook for bookkeepers and accountants, the resource is designed for managers, supervisors and employees who deal with the business of the company to help them safeguard its assets and establish robust internal controls. The resource helps with:

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  • Bringing clarity and consistency when dealing with various situations
  • Creating an environment where inconsistencies, duplications and conflicting principles come to light
  • Defining your corporate governance principles to ensure that the business is properly managed
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Bullet point image Loose-leaf and software formats
Bullet point image Six updates a year
Bullet point image One-year subscription: $775
Bullet point image Annual renewal: $520

Practical

While all may agree that policies and procedures are important, no one has time to write them out. The resource offers over 140 sample policies and procedures and the necessary background information in the areas of finance and accounting, corporate governance, and operations and marketing. The policies can be adopted in their entirety or can be easily customized in Microsoft Word® to address the unique aspects of your business.

Authoritative

Co-published with The Canadian Institute of Chartered Accountants (CICA), written by Jeffrey D. Sherman, MBA, FCSI, FCA and Stephanie F. Smith, B. Comm., M.B.A. the resource is designed to make it a relatively simple process for any size business to adopt policies and procedures for finance and administration.

Current

Updated every two months, the resource contains policies and procedures that reflect the most current requirements based on recognized internal control and quality management frameworks, including the COSO Internal Control - Integrated Framework and ISO 9000 and ISO 14000 standards and PEM Risk/Control Matrices.

Table of Contents

Loose-leaf (Click on the chapters for more information)

Volume I - Finance

Introduction

Chapter 1.00 - The Revenue Cycle
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Chapter 1.00 - The Revenue Cycle

  • 1.01 Point of Sale Revenues
  • 1.02 Customer Order Processing
  • 1.03 Sales Contracts
  • 1.04 Extending Credit
  • 1.05 Sales Commissions
  • 1.06 Warranties and Guaranties
  • 1.07 Customer Refunds
  • 1.07 Customer Refunds - Retail
  • 1.08 Overdue Accounts and Bad Debts
  • 1.08 Overdue Accounts and Bad Debts - Statement
  • 1.09 Revenue Recognition
  • 1.10 Accounting for Retail Sales Promotions
  • 1.11 Sales Taxes
  • 1.12 Management Reporting

Chapter 2.00 - The Purchasing Cycle
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Chapter 2.00 - The Purchasing Cycle

  • 2.01 Expense Authorization
  • 2.02 Petty Cash
  • 2.03 Company Credit Cards
  • 2.04 Expense Advances and Expense Allowances
  • 2.05 Travel Guidelines
  • 2.06 Purchase Orders
  • 2.07 Supplier Records and Management
  • 2.08 Purchase Contracts
  • 2.09 Receipt of Purchased Goods and Services
  • 2.10 Payment for Purchased Goods and Services
  • 2.11 Supplier Refunds and Discounts
  • 2.12 Recognition of Costs
  • 2.13 Sales Tax Paid or Payable
  • 2.14 Management Reporting

Chapter 3.00 - The Purchasing Cycle
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Chapter 3.00 - Inventory and Costing

  • 3.01 Raw Materials Inventory
  • 3.02 Work in Process Inventory
  • 3.03 Finished Goods Inventory
  • 3.04 Inventory Count
  • 3.05 Costing
  • 3.06 Management Reporting

Chapter 4.00 - Payroll
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Chapter 4.00 - Payroll

  • 4.01 Employee Records
  • 4.02 Employee Benefits
  • 4.03 Salaries, Wages and Overtime
  • 4.04 Commissions
  • 4.05 Bonuses
  • 4.06 Pension Plan (Group RRSP)
  • 4.07 Recognition of Costs
  • 4.08 Management Reporting

Chapter 5.00 - Banking and Treasury
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Chapter 5.00 - Banking and Treasury

  • 5.01 Bank Accounts
  • 5.02 Cash Receipts
  • 5.03 Returned Items
  • 5.04 Cheque Issuance
  • 5.05 Investing Excess Funds
  • 5.06 Loans to Employees
  • 5.07 Loans and Borrowing
  • 5.08 Foreign Currencies and Foreign Exchange Management
  • 5.09 Cash Management
  • 5.10 Financial Instruments

Chapter 6.00 - Fixed Assets
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Chapter 6.00 - Fixed Assets

  • 6.01 Fixed Asset Acquisition and Records
  • 6.02 Security of Fixed Assets
  • 6.03 Amortization
  • 6.04 Fixed Asset Inventory
  • 6.05 Disposal Of Fixed Assets

Chapter 7.00 - Accounting and Reporting
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Chapter 7.00 - Accounting and Reporting

  • 7.01 Use of Generally Accepted Accounting Principles
  • 7.02 Management and Financial Reporting
  • 7.03 Financial Disclosure and Notes
  • 7.04 Accounting Controls
  • 7.05 General Accounting Procedures
  • 7.06 Spreadsheets
  • 7.07 Income Taxes
  • 7.08 IFRS - International Financial Reporting Standards

Volume II - Corporate Governance

Introduction

Chapter 1.00 - Governance
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Chapter 1.00 - Governance

  • 1.01 Board structure and mandate
  • 1.02 Role, rights and responsibilities of stakeholders
  • 1.03 Role, rights and responsibilities of directors
  • 1.04 Role, rights and responsibilities of executive officers
  • 1.05 Board of directors meetings
  • 1.06 Shareholders meetings
  • 1.07 Board committees
  • 1.08 Relationship with Internal Auditors
  • 1.09 Relationship with External Auditors
  • 1.10 Ethics and business conduct
  • 1.11 Confidentiality and privacy
  • 1.12 Governance in a not-for-profit organization

Chapter 2.00 - Strategy and Planning
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Chapter 2.00 - Strategy and Planning

  • 2.01 Strategic planning
  • 2.02 Business planning
  • 2.03 Budgets and forecasts
  • 2.04 Succession planning

Chapter 3.00 - General Management
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Chapter 3.00 - General Management

  • 3.01 Policy development and document control
  • 3.02 Quality management
  • 3.03 Management reports and review
  • 3.04 Public relations
  • 3.05 Delegation of authorities and authorization procedures
  • 3.06 Records management and retention

Chapter 4.00 - Legal and Regulatory
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Chapter 4.00 - Legal and Regulatory

  • 4.01 Monitoring Laws and Regulations
  • 4.02 Contract administration
  • 4.03 Patents
  • 4.04 Copyrights and trademarks
  • 4.05 Litigation

Chapter 5.00 - Risk Management
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Chapter 5.00 - Risk Management

  • 5.01 Risk Assessment
  • 5.02 Risk management
  • 5.03 Business recovery planning
  • 5.04 Insurance
  • 5.05 Physical security

Chapter 6.00 - Internal Controls
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Chapter 6.00 - Internal Controls

  • 6.01 Responsibility for internal control
  • 6.02 Internal control processes
  • 6.03 Internal Control Implementation
  • 6.04 Internal Control Monitoring

Software

Use the PolicyPro® software to

Volume III (not available in Loose-leaf format)

Operations and Marketing

Chapter 1.00 - Design and Development
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Chapter 1.00 - Design and Development

  • 1.01 Product Development
  • 1.02 Design and Development Plan
  • 1.03 Design Input
  • 1.04 Design Output
  • 1.05 Design Review
  • 1.06 Design Verification
  • 1.07 Design Validation
  • 1.08 Design Transfer
  • 1.09 Design Change

Chapter 2.00 - Storage and Delivery
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Chapter 2.00 - Storage and Delivery

  • 2.01 Receiving
  • 2.02 Inspection and Testing
  • 2.03 Inspection, Measurement and Test Equipment
  • 2.04 Storage
  • 2.05 Handling
  • 2.06 Packaging
  • 2.07 Delivery

Chapter 3.00 - Non-conforming Product
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Chapter 3.00 - Non-conforming Product

  • 3.01 Control of Non-conforming Product
  • 3.02 Corrective Action
  • 3.03 Preventive Action
  • 3.04 Complaint Handling

Chapter 4.00 - Manufacturing
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Chapter 4.00 - Manufacturing

  • 4.01 Product Identification and Traceability
  • 4.02 Production Scheduling
  • 4.03 Process Control
  • 4.04 Production Equipment Maintenance
  • 4.05 Audits
  • 4.06 Training

Chapter 5.00 - Environmental Management
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Chapter 5.00 - Environmental Management

  • 5.01 Environmental Protection
  • 5.02 Hazardous Material Management
  • 5.03 Recycling
  • 5.04 Energy Conservation
  • 5.05 Sustainability
  • 5.06 Emissions Trading

Chapter 6.00 - Sales and Marketing
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Chapter 6.00 - Sales and Marketing

  • 6.01 Plans, Research and Strategy
  • 6.02 Advertising and Direct Marketing
  • 6.03 Product Identifiers
  • 6.04 Corporate Image and Communication Standards
  • 6.05 Corporate Website
  • 6.06 Sales Training
  • 6.07 Customer Relationship Management
  • 6.08 Trade Shows
  • 6.09 Customer Satisfaction Survey
  • 6.10 Requests for Quotation
  • 6.11 Sales Leads
  • 6.12 Do Not Call Registry

Chapter 7.00 - Service
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Chapter 7.00 - Service

  • 7.01 Warranty Service
  • 7.02 Customer Service Management
  • 7.03 Service and Technical Support

Chapter 8.00 - Document and Data Control
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Chapter 8.00 - Document and Data Control

  • 8.01 Document Development
  • 8.02 Document Distribution
  • 8.03 Document Revision
  • 8.04 Temporary Changes to Documents
  • 8.05 Contract Revision
Authors and Editors

Jeffrey D. Sherman, MBA, FCSI, FCA, has over 20 years business experience as chief financial officer and as an author, lecturer and professor focussing on corporate finance. Mr. Sherman has lectured and conducted seminars on topics such as corporate governance, internal control, treasury and derivatives, advanced accounting issues, cash management, and risk management. He has presented to many different organizations including the Treasury Management Association of Canada, Canadian Bar Association, Law Society of Upper Canada, Institute of Chartered Accountants of Ontario, Canadian Management Association, Infonex, Insight, Acumen, Institute of Chartered Accountants of Nova Scotia, Institute of Chartered Accountants of Manitoba. More about Jeffrey.

Stephanie F. Smith, B. Comm., M.B.A., is the principal of a contract executive and management consulting firm. Her hands-on policy and operational experience with small and medium-sized organizations spans business, government and not-for-profit. Ms. Smith has helped many organizations create business policies that are relevant and easy to use and implement.

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